Journal Sources

Journal Sources

Journal Sources identify the origin of our journal entrie. General Ledger supplies the number of predefined journal sources. In addition, we should define at least one jounal source for each of our own., non Oracle Feeder systems to help us track imported journal entries.

Defining Journal Sources

To import detail reference information for summary journals we import from feeder systems. If we choose this option , we can also use the account inquiry window to drilldown to subledger transactions, transferred from subledgers in summary or detail, for a specified source.
To freeze the journal source, preventing users from making changes to any unposted journals from that source.
To require that journals with a specific journal source be approved by higher managment levels before the journal can be psoted Journal Approval must be enabled for your set of books.
Define intercompany and suspense accounts for specific sources run the Auto Post program for specific sources import journals by source, and report on journals by source using the Foreign currency journals or General Journals reports.

Navigation

GL:Setup->Journal->Source

Enter a unique name and description for your journal entry source. You cannot delete a source name after saving work.
Enable /disable the following check boxes for this journal source.

Import Journal References

Enabled- In the account inquiry window, we can drilldown to subledger transactions, transferred from subledgers in summary or detail.
Journal References will be imported from your feeder systems to maintain a mapping of summarized transactions when you run Journal Import and choose to create summary journals. This information is stored in the GL_IMPORT_REFERENCES table. You can request a mapping report from your feeder systems after Journal Import completes. Or you can write your own report referencing the GL_IMPORT_REFERENCES table which stores the mapping information.
Disabled- In the account inquiry window, we cannot drill down to subledger transactions transferred from subledgers in summary or detail for this source.
Freeze Journals
If you enabled this checkbox journals from this source cannot be changed in the Enter Journals window. If you subsequently disable this checkbox, you can make the changes to journals from this source.

Require Journal Approval

If your journal approval is enabled for your set of books and you enter a journal whose journal source requires journal approval for batch must be approved before it can be posted.

Average Balance Processing Only - from the poplist, select an effective date rule for this journal source.
Fail- Journal import will reject transactions when the effective date is not valid business day. No posting takes place.
Leave Alone- Journal Import will accept all transactions regardless of the effective day.
Roll Date-Journal import will accept the transaction, but roll the effective date back to the nearest valid business day within the same period. If there is no prior valid business day with in the same period the effective date is rolled forward.

The effective date rule field will not appear unless you have average balance processing enabled for at least one set of books.